Gain Centralized Collaboration Capabilities
In today’s modern business environment, effective collaboration is critically important to day-to-day operations and organizational achievement. Without it, organizations often find themselves working from behind and consistently playing catch-up to their market competitors. In IT project management, ineffective collaboration can ground IT projects before they start, and effectively deny the opportunities to increase productivity, optimize workflow, and advance innovations, that organizations would leverage to increase their market share. But as important as it is, effective collaboration in IT project management can be very difficult.
One of the major reasons effective collaboration is so difficult is that IT project management teams often lack a shared workspace. Instead, they waste time searching for related communications and feedback through email, and their goals, task assignments, files, and more, are spread across multiple tools – making for a very inefficient, and ineffective way to progress through a critical project.
With your new IT project management solution, ensure that all of your communication and collaboration can happen in one, centralized location.
- Communicate in task:
Having the ability to communicate within a centralized tool, and on specific tasks themselves, can help streamline work, provide context and easy access to background information, as well as give every involved team member visibility of all pertinent discussions.
- Cloud-based collaboration:
If your organization is offering more and more remote, or flexible work arrangements, you’re probably utilizing cloud-based tools (or soon will be). If so, ensure that your new IT project management solution can be aligned with those requirements.
- Stay mobile:
As your IT project management team becomes more remote, you’ll need to provide them with every opportunity to stay up-to-date and in touch with each other. Solutions including tools with mobile apps can help keep your workforce focused, and your projects on track.
One collaborative workspace
Without a centralized workspace, you run the risk of having unconnected, separated team members wasting time duplicating each other’s work. With all of the nuances, complexities, and variables that come with an IT project, this confusion and lack of synchronicity can happen very easily if team members are having to search for plans, files, and assignments in multiple places.
As you assess new IT project management solutions, consider whether or not you can:
- Easily find applicable projects, connect to them, and share them as necessary
- Manage digital assets within projects themselves
- Integrate any new tools with existing business-critical tools