Using Spreadsheets for Asset Management is a Critical Mistake and Here’s Why
There comes a time when what used to get the job done just doesn’t work anymore. New technologies become available that are more efficient, less costly and for IT focused companies, it is especially important to keep ahead of the game for business management and operations. If your company has already invested in forming an IT Asset Management (ITAM) team, you’ve only just gotten started. Many IT managers are still making the costly mistake of using old tools to manage assets, and at the top of that list is the spreadsheet.
Spreadsheets are Inefficient
Using spreadsheets adds up to a lot of wasted time when automated software could do the same job faster. There are simply too many aspects of IT Asset Management that need to be accounted for, from the lifecycles of hardware to software license recycling or even mobile device management. Trying to input the vast amount of data needed to manage all types of company assets accurately is nearly impossible for a human. With that in mind, switching to an automated solution for asset management saves time and technician hours that could be utilized elsewhere.
Spreadsheets are Unreliable
Large amounts of data needs to be tracked as part of IT Asset Management and putting that information into spreadsheets is not only daunting, but it greatly increases the likelihood of error as it is difficult to keep track of everything using the spreadsheet format. Compiling all asset data on a spreadsheet can lead to data loss due to hardware failure or malware attack and without a good backup strategy, there is no guarantee the information could be saved.
Spreadsheets are Inaccurate
Utilizing spreadsheets for IT Asset Management incorporates human error into the equation, a potentially fatal mistake for your company. Software providers like Adobe and Microsoft are constantly monitoring how many licenses a client’s company is using in order to check for license violations. Because of this, having inaccurate data is a huge audit risk for your company.
The time has come to let go of outdated technologies that are dragging down your company’s IT Asset Management team and instead invest in the latest automated technology solutions for your ITAM programs. You’ll save time, money, and rest easy knowing your ITAM data is accurate and secure.